PARAMOUNT RECRUITMENT PRIVACY NOTICE
Last Modified: April 15th, 2024
Paramount employs and engages individuals worldwide. To do this, we collect information about individuals applying to work with us, like you. This notice provides details regarding how and why we process your personal information.
Nothing in this notice is intended to create an employment relationship between Paramount and you, and it does not create contractual rights or obligations. It is also not intended to change or remove any rights or protections you have by law in the country in which you are located. This means that some of the ways in which we collect and use personal information or other details described in this notice may not be relevant in your country.
If we extend you an offer for a position and you accept that offer from us, we will process further information from you in your capacity as a member of our workforce and will provide you with a workplace privacy notice as part of the onboarding process.
The Paramount entities responsible for your personal information are Paramount Global and/or the entity with which you are engaged regarding work opportunities covered by this notice. You can view a list of Paramount companies here.
TABLE OF CONTENTS
PERSONAL INFORMATION WE COLLECT ABOUT YOU
HOW WE USE YOUR INFORMATION AND WHY
WHO WE SHARE YOUR INFORMATION WITH AND WHY
ADDITIONAL DISCLOSURES IF YOU ARE A RESIDENT OF CALIFORNIA
PERSONAL INFORMATION WE COLLECT ABOUT YOU
Paramount collects a variety of information about you that is necessary for, or supports the recruiting and application process. In this notice, we refer to this information as “personal information” – this means information which can identify you and is the same as “personal data” and other similar terms you may be familiar with. Below are the categories and types of personal information we collect about you where permitted by law and required for the role you are applying to.
Some of the personal information we collect and use is considered “special” or “sensitive” in certain countries, and therefore subject to additional protections by law. Examples of such personal information are health information, criminal records, or information revealing your race, ethnicity, immigration status or citizenship, political opinions, religious or philosophical beliefs, sexual orientation, or sex life.
Contact information
Name, alias, email address, mailing address, signature, telephone, or mobile number.
Application information
Resume or CV, answers to questions asked during the interview.
Background check/qualification information
Job history, education and qualifications, language skills, professional licenses and memberships, criminal convictions and offenses, sanctions, social media and adverse media checks.
Identity verification information
Name, date and place of birth, address, social security number, tax identification number or other government-issued identification number, passport, driver's license or other photographic ID, nationality.
Visa status
Visa information, visa sponsorship information.
Information relating to your relationship with Paramount
Information relating to the terms of your proposed employment or engagement, such as your proposed salary or office location.
Health Information
Information about any medical condition, health screenings or disabilities.
Demographic information and/or protected classifications
Age, gender and gender identity, race, ethnicity, national origin, religion, philosophical beliefs, disability status, veteran status, trade union membership.
Security and compliance information
CCTV footage upon attendance for an interview, virtual meeting video and audio recordings, photos, voicemails.
Any other information you provide us
Any other information you provide us during the recruitment and application process, such as information such as your hobbies or memberships in charitable or public organizations.
Some of the information listed above is necessary for us to consider your suitability for the role and will be collected if you have been offered a position at Paramount after you have accepted such offer, such as your qualification details or proof of identification. If you do not provide information that you are required to give us by law or as necessary to enter into a contract, we may not be able to employ or engage you. If you have concerns about this in a particular context, you should speak to your Paramount recruiter or contact.
We collect the information listed above about you in a variety of ways. Often, your information comes from you, such as during the application process or through an interview. It also comes from third parties (such as job references, professional organizations, staffing agencies, recruiters, service providers), public internet sources (such as public social media profile), or public records.
HOW WE USE YOUR INFORMATION AND WHY
Paramount uses the personal information detailed above as necessary for, or to support or manage, the recruiting and application process. We also process your personal information for legitimate business purposes, or where the law requires us to do so. We will ask for your consent beforehand if we need it to process your personal information. Below is a more detailed description of the purposes for using your personal information.
Necessary for recruitment
We use your personal information as necessary for, or to support or manage, the recruitment and application process. These activities typically include the following:
- Contacting you regarding the application process.
- Reviewing your application (including your resume) and interviewing you.
- Contacting references or other individuals who may provide information to us about your employment history, or fitness for employment or engagement with us.
- Negotiating and entering into a contract with you (if you are made an offer).
- Assessing your qualifications, suitability, and eligibility for a position, and the terms of any offer.
- Performing pre-employment and engagement verification checks, including background checks, so we can recruit, hire and promote the best personnel.
Our legitimate business purposes
We use your personal information to support other legitimate business purposes, such as human resources, regulatory or compliance functions and activities. These purposes include:
- Carrying out financial planning and budgeting.
- Managing work travel and expense reimbursement in the event of travel during the recruitment process.
- Securing our workplaces, for example through using CCTV. This is intended to keep our personnel, locations and property secure, to provide a safe environment for our personnel, and may be relevant to a potential legal or insurance claim.
- Monitoring of diversity and equal opportunities so we can promote diversity, inclusion and equal opportunities.
- Maintaining appropriate business records during and after recruitment and application process to have accurate records of our workforce.
- Informing potential purchasers or investors and their professional advisors about applicants or existing offers to ensure the relevant party has the information necessary to reflect the structure and potential personnel of Paramount.
In certain countries, these are also referred to as “legitimate interests”. When required by applicable law, we take appropriate steps to balance these legitimate interests we pursue with your interests, rights, and freedoms. For more information, please contact us using the details in this notice.
Legal obligations and permissions
We use your personal information to comply with our legal obligations, such as meeting our duty of care and health and safety obligations. We also use your personal information to establish, exercise, or defend a legal claim, or respond to government and judicial requests.
WHO WE SHARE YOUR INFORMATION WITH AND WHY
We share some of the personal information we obtain about you (as described above) with the categories of third parties for the purposes listed in this section.
Paramount family of companies
We share your information with the Paramount family of companies and Paramount personnel for the purposes described in this notice, including to help make a decision about your application. This includes relevant managers, HR, and other administrators.
Service providers
We share your personal information with service providers and contractors when it is necessary for them to provide their service. For example, we use service providers to assist or provide us with recruitment services, IT and business tools and services (including, for example, recruitment tools, email services, instant messaging, and video conferencing), insurance, legal and accountancy services, audits and investigations, and background checks. These service providers and contractors are allowed to use your information to help in connection with our business and your application process with us, and not for any other purpose.
Legal advisors and others
We share your information if we think we have to with our legal advisors, insurers, law enforcement, judicial and other government bodies, and others as necessary to comply with applicable law or legal process, to respond to legal claims, or to protect our rights or the property or personal safety of our applicants, workers, or the public.
Corporate transactions
We may share your information with a potential purchaser and their legal and financial advisors and others, as appropriate, as part of any actual or contemplated reorganization, restructuring, merger or sale, or other transfer of assets involving our brands or as part of a joint venture or other strategic partnership.
INTERNATIONAL TRANSFERS
When sharing personal information for the purposes listed above, this sometimes involves your personal information being transferred to another country (including the United States) that does not provide the same level of protection for your personal information. Whenever we transfer your personal information, we look at the risks to your information and rely on safeguards like standard contractual clauses, where applicable, to ensure your rights are protected. If we share personal information with a third party, we will require them to protect your personal information appropriately. If you want further details of any of these safeguards, please contact us using the details in the “Contact Us” section.
YOUR CHOICES AND RIGHTS
You may have certain rights and choices regarding your personal information, such as the right to ask us for a copy of the information we hold about you. These rights are not available everywhere and may be limited by local laws. For example, these rights may not be available to you if fulfilling your request would reveal personal information about another person, or if you ask us to delete information which we are required by law to keep.
To exercise any of these rights or choices, you or your authorized agent may visit our Privacy Rights Center and complete the relevant form. If you are a California resident, you may also exercise your rights by calling us at +1(888)300-2638.
Depending on where you live, you may have the following rights regarding your personal information:
- The right to confirm whether and how we process personal information.
- The right to request access to, and a copy of the information we hold about you, including details as to how we process your personal information.
- The right to object to or restrict our processing of your personal information.
- The right to request the erasure or deletion of your personal information.
- The right to correct, amend or update your personal information.
- The right to request that we transfer (port) your personal information to another company or third party.
- The right to withdraw your consent to processing your personal information.
- The right not to be subject to automated decision making which may have a legal or similarly significant effect on you.
Depending on where you are located, you may have other rights regarding your personal information. For additional information about the rights that may be available to you if you live in California, please see section titled “Additional Information for Personnel who are California Residents”.
Before responding to a request, we may need to ask for additional information and may send you an email to verify your identity or confirm that you submitted the request. We may also need additional information to verify that your authorized agent or representative has the authority to make a request on your behalf. We will respond to your request within the time period required under the law.
If you have any unresolved privacy concerns that we have not addressed satisfactorily after contacting us, you may have the right to appeal our decision or contact your local data protection authority to lodge a complaint. For instance, if you are located in the EEA and you have any unresolved privacy concerns, you have the right to lodge a complaint with the data protection authority in the country where you normally reside, or where you work or where you believe a breach has occurred. In the UK, this is the Information Commissioner’s Office. In Switzerland, this is the Federal Data Protection and Information Commissioner.
RETAINING YOUR INFORMATION
We keep your personal information for as long as is needed to achieve the purposes described in this notice, and longer if required and permitted by law. This means that, generally, if you become employed or engaged by us, we will keep your information for the duration of your employment or engagement and for a period afterwards. If you are not employed or engaged by us, we will keep your personal information for a reasonable and limited period after the application process has ended so we have a record of the process, and in case we would like to invite to you to take part in a different application process.
PROTECTING YOUR INFORMATION
We have adopted commercially reasonable technical, administrative, and physical security measures designed to protect your personal information from loss, misuse, unauthorized access, and alteration.
CHANGES TO THIS NOTICE
We may update this notice based on new technologies, industry practices, regulatory requirements, or for other purposes. We will let you know if these changes are material and, if required by applicable law, we will obtain your consent. When updating you about material changes, we may email you at the last email address you gave us, post a notice on relevant webpages, or by any other means permitted by law.
CONTACT US
If you have any questions or concerns about this notice or would like to contact the data protection officer, please visit the Privacy Rights Center and complete the relevant form.
If you prefer to send your questions or comments by postal mail, please send a letter to the following address:
Paramount
Attention: Paramount Privacy Team
1515 Broadway
New York, NY 10036
United States
ADDITIONAL DISCLOSURES IF YOU ARE A RESIDENT OF CALIFORNIA
Categories of Information We Collect
Details on the information we may have collected about you during the 12-month period prior to the last modified date of the privacy notice, and the sources of that information, are located in the “Personal Information We Collect About You” section of this Privacy Policy.
Deidentified information
To the extent we use deidentified information, we will keep the information in the same form and not try to alter the information so it can be used to identify you.
Sensitive Personal Information
Some of the categories of personal information listed above are defined as “sensitive personal information.” We use sensitive personal information as necessary for the direct purposes relating to the recruitment and application process or other service relationship, as applicable and further as described in the section titled “How We Use Your Information and Why”. We do not use sensitive information to infer characteristics about you.
Retention
We retain your personal information as described in the “Retaining Your Information” section of this notice.
Your California Privacy Rights
You have certain rights and choices regarding your personal information as described in the section above titled “Your Rights and Choices”. You have certain additional rights as described below:
- Opt-out. We do not sell your personal information covered by this notice, nor do we disclose your personal information for cross-context behavioral advertising.
- Nondiscrimination. We will not unlawfully discriminate or retaliate against you for exercising your rights described here.